SCHEDULE MEETINGS
IN AM&AA DEAL ROOM

Leverage our AI-powered matchmaking platform to accelerate your dealmaking.
Through our enhanced networking platform, Deal Room, search for attendees based on your interests to discover valuable connections that propel your business forward. 

Deal Room will host the Virtual Deal Connect event and meetings through its platform.
Virtual Meeting operating steps and tips will be sent 1 day prior to event. See below for details.

HOW TO USE DEAL ROOM:

Deal Room’s AI-matchmaking algorithm identifies relevant matches to maximize your interactions and network effectively.

Accessible via the mobile app or any browser, Deal Room makes it easy to request meetings and simplifies scheduling. No need to get bogged down with looking at calendars and selecting a time during the request. When the invitee accepts the meeting request, Deal Room shows only mutually convenient time slots and automatically updates accordingly to the next available time if rescheduling occurs. 

QUICK STEPS:

  1. Register for Deal Room
    Visit Deal Room Registration to sign up using the email you entered during conference registration. 
  2. Update Your Profile
    Complete your profile to enhance your matchmaking experience.
  3. Set Your Agenda
    Block times when you are unavailable for meetings.
    • On the left panel, select “My Agenda,” then “Add Break” to indicate when you are not available.
      • Note: The platform assumes you are available during all meeting times unless you block specific times.
  4. Explore Networking Opportunities
    Use the Networking tab to search for attendees and request meetings. Relevant matches are displayed at the top.
    • Apply filters to refine your search or use the search bar to find specific names or keywords.
    • Click on attendee names to view their profiles. Previously viewed profiles will be grayed out to easily identify new prospects.
    • Submit meeting requests, chat directly, or mark attendees as favorites.
  5. Manage Meeting Requests
    View and respond to meeting requests under “Invitations.” Email notifications for meetings will be sent once meetings are open for all registrants. 
  6. Download the Deal Room Mobile App
    Scan the QR code below to download the app from the iOS Store or Google Play Store.

You are in control of your schedule! Vet who you want to meet, send and respond to meeting requests, and let the system handle the rest.

TEST AUDIO/VIDEO SETTINGS PRIOR TO EVENT:

Test your camera, microphone, and audio settings ahead of the event. You may experience delays if not completed before the event begins. 

  1. On the Deal Room page, select "My Agenda" on the left.
  2. Click "Test Call" button at the top to open settings.
  3. Your settings will open in another tab. 
  4. The browser will ask permission to access your camera and microphone—please allow permission.
  5. Select your settings, test sound, and click "Save and Exit."
    • PROTIP: Please test headphones and Bluetooth devices if you plan to use them during the event.
ACCESS DEAL ROOM

OPERATING TIPS DURING VIRTUAL EVENT:

Review the instructions and tips below for a smooth online experience during the event:

  1. Use Desktop Browser (Chrome, Firefox or Safari)
    Deal Room Virtual Meetings operates best on desktop browsers. Do not use the mobile app for virtual meetings. 
    • A strong internet connection is also recommended.
    • Close out of any programs or extra windows that reduce your bandwidth.
    • NOTE: Background blurring may be disabled or unavailable in some browsers.
  2. Check Your Agenda in Deal Room for Meeting and Session Times
    Make sure you select the correct time zone. Deal Room will convert all sessions and meetings to the time zone you select.

HOW TO ACCESS YOUR VIRTUAL MEETINGS/SESSIONS:

  • On the left panel in Deal Room, select “My Agenda." 
  • Find meeting, then select "View Details" and click "Join" to open the virtual meetings page.
  • Click the green "Join" button to begin your session or meeting. 

Meetings Automatically End After 20-minutes:

  • There will be a 2-minute warning before the meeting ends.
  • To end, click the red button or the system will automatically end the meeting at the 20-minute mark.
  • If your meeting automatically ends, you will access your next meeting from the virtual meetings page by clicking the green "Join" button. 
  • If you end EARLY, you can:
    • Remain in the virtual meeting window until your next meeting begins.
      • Your upcoming meetings will be listed and the green "Join" button of your next meeting will illuminate once it's time to join.
    • Toggle between tabs back to the main Deal Room page to view "My Agenda" and click on the meeting details to view who you're meeting with next.
  • If you accidentally close out of the virtual meetings page:
    • Go back to "My Agenda," open the meeting details, and select "Join" to re-open the virtual meeting window.

ADDTIONAL OPERATING NOTES:

  1. There is a 5-min break after every third meeting.
  2. At 12:25 PM CST after the last meeting ends, please join us for brief closing remarks. 
  3. Use Chat Function to Exchange Email Addresses or Phone Numbers Before Meeting Ends
    • Use the "Messenger"  chat feature on the main Deal Room page to share information and access at a later date.
    • NOTE: Any chat messages inside the virtual meeting will be lost once meeting ends. 
    • Profile information will be accessible for 3 months post-event.
  4. Communicate Meeting Changes to Other Party
    If you cannot make it to the meeting, please inform the other party by cancelling the meeting or sending a chat message with your contact information to follow up post-event.
  5. Virtual Meetings Cannot be Accessed from Personal Calendars via Download or Export
    Streaming links and virtual meeting links are not included in meeting details if downloaded or exported to a personal calendar. Must access virtual meetings through "My Agenda" in Deal Room.

Have questions on Deal Room?